• Location: West Palm Beach, FL
  • Type: Perm
  • Job #14537

Legal Assistant for litigation practice at a well respected firm is seeking an experienced Litigation Legal Assistant to join their West Palm Beach location.  
Required Skills/Abilities

  • Exceptional verbal and written communication skills.
  • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to perform tasks utilizing legal office software such as document management.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to maintain confidentiality and exercise discretion and good judgment.
  • Ability to work independently.
  • Full proficiency with advanced, multifunction word processing software including Microsoft Office Suites (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
  • Experience working with multiple attorneys.
  • Strong attention to detail, initiative, and follow-through required.
  • Experience in Coyote and iManage are a plus. 

Duties and Responsibilities

  • Organizing and maintaining files. 
  • Communicating effectively, courteously, and professionally with clients, attorneys, staff, the Judiciary, and peers. 
  • Candidates must have a thorough knowledge of practice-specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters and associated practices. 

Responsibilities include but not limited to:

  • Conduct legal research 
  • Prepare and draft legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses, format documents as appropriate for each court.
  • Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
  • Coordinate multi-document filings in Circuit, State and Federal courts, including e-filing.
  • Establish and maintain paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
  • Transcribe dictation, scheduling, calendaring, time entry and billing.
  • Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
  • Assist attorneys in all stages of litigation cases from onset to post trial.
  • Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
  • Experience tracking firm, attorney and client expenses and using application software to process reimbursement and payments.
  • Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates.
  • Schedule client appointments in coordination with the attorney.
  • Managing electronic and paper case files.
  • Handling incoming and outgoing mail and other correspondence.
  • Answering, screening, directing, and placing telephone calls and emails.
  • Consistently deliver outstanding client service and quality.
  • Perform other related duties as assigned.

Education and Experience:
High School Diploma or equivalent.
Minimum five (5) years of experience in a legal environment or law firm or a combination of education, training, and experience.
Notary for the State of Florida required. 
This  position is under 37 hours per week.

Submit resume and salary requirements to SherryZ@TopLawJobs.com

 

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