• Location: Coconut Grove, FL
  • Type: Perm
  • Job #13717

May need to revisit that executive legal assistant role.
What started as promising has taken a little bit of a jog to the left, so if you have any resumes that fit that bill, go ahead and send them my way. We’re going to try to correct the issues, but he is open to reviewing quality resumes.
Position highlights are below. This is to be kept confidential, and do not share the firm name with any candidates prior to discussing with me.
Primary Responsibilities
· Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence.
· Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary.
· Keeps the Managing Shareholder well informed of upcoming commitments and responsibilities and keeps a pulse on existing or potential issues.
· Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines.
· Schedules personal, medical, business, and other appointments, including coordinating travel arrangements.
· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
· Handles incoming calls in a courteous, efficient manner.
· Handles expense reconciliation and reimbursement.
· Prepares correspondence, pleadings and other legal documents.
· Proofreads documents to ensure accuracy and completeness prior to distribution or filing.
· Files legal documents in state and federal courts.
· Updates and maintains files in a timely manner.
· Prioritizes and executes assigned tasks quickly and accurately, in an an organized and detailed oriented manner.
· Assists in the timely submission of conflict checks and client intake forms.
· Prepares for trial by assisting attorneys and paralegals.
· Additional duties as required.
Personal Attributes
· Understands and abides by the policies and procedures of the firm
· Flexible and willing to assist wherever needed.
· Demonstrates a positive attitude and is approachable.
· Adapts well to fluctuations in workload and changes in responsibilities.
· Able to work effectively in stressful situations with a demanding workload.
· Presents written communications that are concise and accurate.
· Exhibits confident and professional verbal and written communication skills.
· Answers questions clearly and thoroughly.
· Is a problem solver.
Skills and Abilities
· Lexis Nexis, Pacer, ECF, TrialWorks or other comparable document management system, Word, Outlook, PowerPoint, DropBox, and Excel.
· PC skills; ability to use phone system, copier, scanner, fax, and printer.
· Transcription preferred or willingness to learn.
Minimum Qualifications
· High school diploma required (College degree is preferred, but not required).
· Five years of solid fast-paced executive assistant and litigation secretary experience.
· Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).
· Experience planning travel arrangements; international and domestic.
Competitive Salary, Excellent Benefits
Job Type: Full-time
Salary: $60,000.00 – $67,000 per year

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Miami, FL 33133: Reliably commute or planning to relocate before starting work (Required) as this is an IN-OFFICE position


  • Legal: 5 years (Required)
  • Executive Assistant: 2 years (Required)
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