• Type: Perm
  • Job #13494


Primary Responsibilities & Essential Functions of the Job: 

  • Provide administrative support to three (3) attorneys
  • Transcription of attorney time entries, correspondence and other documents
  • Responsible for faxing, photocopying and preparing correspondence for mailing, including incoming mail and client documents
  • Document and correspondence formatting, editing, retrieving, converting, copying & scanning
  • Prepare various estate planning ancillary documents such as Escrow Letters, Powers of Attorney, Advance Directives, HIPAA Authorizations, Designation of Preneed Guardians, Revocations of Power of Attorney.
  • Knowledge of Florida Probate courts, judicial procedures and e-portal
  • Familiar with CSC e-recording platform
  • Maintain and manage electronic files for attorneys working remotely including incoming mail and client documents
  • Perform client document filing in a timely manner
  • Coordinate meetings between attorneys and clients, and maintain attorney calendar
  • Prepare attorney for client meetings
  • Prepare post-execution binders for clients
  • Gather information from potential clients to schedule meeting with the attorney
  • Witness or Notarize documents at client signings
  • Coverage for Receptionist as needed
  • Provide back-up coverage for other secretaries and reception
  • Other duties specifically assigned by the attorney/fiduciary accountant, Director Human Resources and/or Office Administrator

Computer Skills:
Proficient in MS Outlook, Word, Excel, and; Proficient in iManage, Olympus, Aderant, GEMS, and ChromeRiver (preferred, but will train). 

Specific Skills Required
Effectively communicate with clients, colleagues, and attorneys.  Must be organized and detail oriented;
Must be able to work well under pressure and to prioritize; must be proficient in the area of client contact;
Must be well-spoken, friendly, and possess a professional manner. 

Attendance and punctuality a must; overtime upon request only. Please send your resume in WORD to SherryZ@TopLawJobs. com
Excellent Benefits and Pay is commensurate with experience

Ref 13494


Include a message to the recruiters.
Attach a resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT.

We are uploading your application. It may take a few moments to read your resume. Please wait!