• Location: Fort Lauderdale, FL
  • Type: Perm
  • Job #13961

Position Summary:

Top 100 National Law Firm is hiring for their Fort Lauderdale, FL office.  This position is a hybrid between being a legal assistant and an executive assistant.  This person will serve as the key point of contact for both internal and external clients; serves as a liaison between the attorneys and clients. The ideal candidate will have the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and maintain a multitude of assignments with minimal supervision at a high level of professionalism. The candidate will have a strong foundation in executive support. 
Duties & Responsibilities:

  • Manages and maintains busy calendar, email and telephone; schedules appointments
  • Prepares and organizes complex travel arrangements
  • Maintains client files, updates contact lists
  • Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading)
  • Conserves attorneys time by reading, researching and routing correspondence
  • Monitors, screens, and responds to and distributes incoming communication
  • Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation
  • Manages client billing and collections, time entry
  • Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships
  • Coordinates client engagement and conflicts process
  • Assists in business development initiatives and filings

 Skills & Competencies:

  • Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure
  • The successful candidate should be a self-starter, forward-thinking, action-oriented and focused
  • Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently
  • Strong attention to detail and ability to manage time effectively
  • Requires the ability to work under pressure to meet strict deadlines
  • Excellent verbal and written communication skills
  • Learn quickly to adapt to new situations
  • The ability to respond outside of normal business hours

 Qualifications & Prior Experience:

  • This position requires a minimum of 3-5 years’ experience as an administrative or executive assistant, in a professional administrative position in large or medium size law firm
  • Bachelor’s degree or equivalent experience preferred
  • Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies

Similar Job Titles:

  • Administrative Assistant
  • Litigation Legal Assistant
  • Executive Assistant
  • Litigation Legal Secretary
  • Commercial Litigation Legal Secretary
  • Transactional Legal Assistant

If you’re interested and would like to learn more about this position, please send an up to date copy of your CV in MS Word Format to Matt@TopLawJobs.com

Ref 13961


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