Executive Assistant to Managing Partner
West Palm Beach, FL | Temporary / As-Needed | In-Office
A well-established law firm in West Palm Beach is seeking an experienced Executive Assistant to provide temporary, as-needed support to the firm's Managing Partner. This position will provide coverage during vacations, absences, and other periods when additional executive-level assistance is needed.
The ideal candidate will be polished, highly organized, discreet, and comfortable supporting a busy law firm partner in a professional environment.
Key Responsibilities
- Manage the Managing Partner's calendar, appointments, meetings, and scheduling.
- Coordinate conference calls, meetings, travel arrangements, and other logistics.
- Draft, edit, proofread, and format correspondence, reports, and other documents.
- Manage incoming calls and emails and prioritize time-sensitive matters.
- Maintain confidential client, firm, and personal information with the highest level of discretion.
- Assist with expense reports, invoices, and administrative paperwork.
- Communicate professionally with clients, attorneys, firm leadership, and outside contacts.
- Anticipate the Managing Partner's needs and ensure deadlines and priorities are addressed.
- Handle special projects and other executive-level administrative duties as needed.
Qualifications
- Prior Executive Assistant experience required, preferably supporting a partner, executive, or C-suite professional.
- Law firm or professional services experience strongly preferred.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Advanced proficiency with Microsoft Outlook, Word, and other standard office applications.
- Ability to handle confidential and sensitive information with discretion.
- Professional, dependable, and able to step into the role with minimal training.
- Flexibility to work on an as-needed basis, sometimes with limited advance notice.
Position Details
Location: West Palm Beach, FL
Position Type: Temporary / As-Needed Coverage
Work Arrangement: In-Office
Schedule: Weekday coverage as needed
Jon 16863
Start Date: As soon as possible
For immediate consideration, please contact:
Karen Morrick
Legal Search Solutions
Karen@TopLawJobs.com