Administrative / Executive Assistant & Receptionist
Temporary / On-Call | West Palm Beach, FL | In-Office | As Needed
A well-established West Palm Beach law firm is seeking a polished, professional Administrative / Executive Assistant & Receptionist to provide temporary, on-call coverage on an as-needed basis.
This is an ideal opportunity for someone with strong administrative or executive assistant experience who is also comfortable serving as the face of the firm at the front desk. Assignments may involve traditional reception coverage as well as executive-level and general administrative support depending on the firm’s needs.
Coverage will primarily be needed for vacations, sick days, planned absences, and other periods when additional support is required. There is no guaranteed schedule or minimum number of hours, so candidates should be comfortable with flexible, as-needed work and interested in establishing a long-term relationship with the firm for future assignments.
Responsibilities
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Serve as the firm’s receptionist and provide professional front-desk coverage
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Greet clients, attorneys, vendors, and visitors
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Answer and direct incoming calls on a multi-line phone system
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Manage calendars, appointments, meetings, and scheduling as needed
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Assist with conference calls, meeting coordination, travel arrangements, and other logistics
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Draft, edit, proofread, and format correspondence and documents
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Monitor and prioritize incoming calls, emails, and time-sensitive requests
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Maintain conference rooms and reception areas
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Accept deliveries and distribute incoming mail
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Assist with expense reports, invoices, scanning, filing, copying, and other administrative tasks
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Communicate professionally with clients, attorneys, firm leadership, and outside contacts
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Handle confidential and sensitive information with discretion
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Provide additional executive and administrative support as needed
Qualifications
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Prior administrative or executive assistant experience required
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Must be comfortable handling reception and front-desk responsibilities
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Previous law firm, legal, corporate, or professional services experience strongly preferred
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Polished, professional demeanor with excellent customer service skills
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Strong organizational and time-management skills
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Excellent written and verbal communication skills
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Proficiency with Microsoft Outlook, Word, and other standard office applications
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Ability to handle confidential information with discretion
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Dependable, punctual, adaptable, and able to step into an assignment with minimal training
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Ability to work independently and quickly learn office procedures
Availability
This is a temporary, on-call position with no guaranteed hours or regular weekly schedule. Candidates should be available for both planned coverage and occasional last-minute assignments.
The firm is particularly interested in finding someone who enjoys flexible work but would like to become a trusted, go-to resource for ongoing reception, administrative, and executive support needs.
Location: West Palm Beach, FL
Work Arrangement: In-Office
Position Type: Temporary / On-Call / As Needed
Schedule: Weekday coverage as needed
For immediate consideration, please contact Karen Morrick with Legal Search Solutions at Karen@TopLawJobs.com.
Job 16964