Legal Administrative Assistant
Downtown Fort Lauderdale
Temp-to-Perm
Boutique law firm near downtown Fort Lauderdale is seeking to hire a Legal Administrative Assistant to join them in a temp-to-hire capacity starting on June 23, 2025. This position supports one of the Partners as well as an Associate.
This is a firm that practices transactional type law including Land Use / Zoning, Environmental, and Government Law, so the firm is looking for someone who is highly organized with strong attention to detail, and previous transactional experience in a law firm or similar.
Common responsibilities include:
- Answer phones in a professional manner.
- Retrieve messages left on the phone system after hours.
- Schedule Zoom and Teams meetings for multiple lawyers.
- Calendar meetings for lawyers in Outlook
- Use Timeslps program to open files, record payments, enter time for lawyers, process bills.
- Upload bills to multiple billing platforms like Serengeti
- Send out paper bills, stuffing envelopes and using postage machine.
- Answer client questions regarding payment status and resend unpaid invoices electronically.
- Open mail and process payments in Timeslips.
- Maintain lobbyist registrations for multiple lawyers in multiple cities.
- Monitor and order office supplies.
- Manage kitchen supplies and clean the kitchen.
- Create and manage Fed Ex shipments.
- Manage electronic and paper filing system in the office.
- Scan documents and save in the firm’s electronic filing system.
- Welcome clients to the office for in person meetings.
- Create letters to send to clients regarding returning funds in trust.
- Manage campaign contributions and maintain a master Excel spreadsheet
The firm uses Microsoft Excel, Word and Outlook, in addition to TimeSlips for billing, knowledge of which is a plus.
The positiion is on-site; the hours are 9am – 5pm, with little to no overtime. The salary for this position is commensurate with experience.
The firm is currently reviewing resumes and would like to interview later in May.
If you are qualified for this position and are interested, please contact Patrick with Legal Search Solutions: Patrick@TopLawJobs.com
Ref # 15709
Legal Search Solutions is a specialized staffing firm that focuses on the legal industry.
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