Title: Complex Commercial Litigation Legal Assistant
Location: Downtown Fort Lauderdale, FL — Onsite (5 days/week)
Hours: Monday–Friday, 8:30 AM – 5:30 PM
Type: Full-time, Permanent
Salary: Up to $80,000 (DOE)
Benefits: Competitive benefits package including 100% employer-paid health insurance and 401(k) match, PTO, professional development support.
Position summary
We are seeking a highly organized, proactive Legal Assistant to support a busy commercial litigation team handling complex matters in state and federal courts and arbitration. The ideal candidate has substantial courtroom/filing experience, strong document management skills, and the ability to keep multiple matters litigation-ready in a fast-paced firm environment.
Key responsibilities
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Provide substantive litigation support for complex commercial matters in state and federal courts and arbitration (document preparation, filing, calendaring, docketing).
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Prepare and manage pleadings, discovery, motions, briefs, exhibit binders, and hearing/trial materials.
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Perform rule-based calendaring and deadline tracking (court rules, arbitration timelines, service deadlines).
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E-file documents with courts and arbitration panels; coordinate service of process and proof of service.
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Maintain and organize matter files in document management systems (NetDocs preferred); assist with Clio matter entries and time/billing as needed.
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Coordinate depositions, mediations, hearings, and trial logistics (vendor scheduling, travel arrangements, court reporter coordination, exhibit preparation).
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Draft routine correspondence and memos; proofread and format pleadings to firm standards.
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Manage incoming discovery and document productions: intake, Bates stamping, indexing, privilege logs, and production loading.
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Assist with trial preparation: assemble trial binders, exhibit lists, witness notebooks, demonstratives, and courtroom equipment setup.
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Liaise professionally with clients, opposing counsel, court staff, mediators/arbitrators, and vendors.
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Support attorneys with administrative tasks to ensure matters are prepared and deadlines are met.
Required qualifications
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3–6+ years experience as a litigation legal assistant/paralegal supporting commercial litigation (or equivalent experience).
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Demonstrated experience with state and federal court procedures and arbitration practice.
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Strong competency with e-filing systems, court rules, and service requirements.
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Excellent document drafting, proofreading, and formatting skills.
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Proven ability to manage heavy litigation caseloads, prioritize, and meet strict deadlines.
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Professional phone manner and strong written communications skills.
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High level of discretion and ability to handle confidential client information.
Preferred / desirable
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Hands-on experience with NetDocs and Clio (or similar systems).
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Prior exposure to complex commercial cases (contracts, business disputes, post-closing litigation, etc.).
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Experience coordinating trials and working directly with court clerks and arbitration administrators.
- Paralegal certification or relevant legal education is a plus.
If you feel you are qualified and would like to learn more about this position, please email Matt Salomon your resume at Matt@TopLawJobs.com