• Location: Miami, FL
  • Type: Perm
  • Job #13035

Legal Assistant – Corporate

Prestigious Regional Law Firm is seeking a Legal Assistant with corporate transactional experience for their Miami office.

Legal Assistant  Job Description

  • Following the Firm’s established document processing methods and procedures creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness.  Accurately transcribes from tapes, handwritten materials, and/or dictation.  Prepares various forms and creates new documents using the Firm’s Best Practice methods.
  • Schedules and maintains timekeepers’ calendars, where appropriate.
  • Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s time entry program using Firm standards. 
  • Handles monthly client billing (paper and electronic billing).  Review billing prebills for accuracy and completeness.  Performs client, matter, timekeeper inquiries, and narrative edits.
  • Prepares timekeepers’ expense reports in promptly arranging for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
  • Opens new matters and generates client conflict checks.  
  • Sets up and maintains timekeeper’s work paper and electronic files, including daily and regular filing.  Indexes and prepares files for off-site storage.
  • Prints and organizes various documents received in multiple formats, including emails and attachments.
  • As requested, answer the telephone and accurately takes and relay messages.  Arranges for video conferencing and sets up conference calls.
  • Volunteers for overflow work.  
  • Actively seeks to maximize productivity and promote teamwork.
  • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
  • Other duties and projects as assigned.

Legal Assistant Requirements 

  • 5+ years of corporate transactional work experience required. 
  • Law firm experience preferred.
  • Billing experience, including electronic billing, is preferred.
  • Working knowledge of Microsoft applications
  • 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
  • Attention to detail and good organizational and analytical skills.
  • Flexible attitude and the ability to deal well with changing assignments and priorities.
  • Flexible for overtime.
  • Ability to multi-task.
  • Professional appearance and demeanor.

Similar Job Titles

  • Paralegal Corporate
  • Legal Secretary Corporate 
  • Legal Assistant Corporate
  • Transactional Law 

If you are interested in this outstanding opportunity or know anyone qualified, please contact Lilliana del Real with Legal Search Solutions at Lillidr@TopLawJobs.com

Ref 13035

 

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