Legal Assistant – Real Estate, West Palm Beach
Large international law firm is seeking a Legal Assistant for its Real Estate Practice in the West Palm Beach office.
Essential Functions:
- Draft and review real estate contracts, leases, and other legal documents.
- Assist attorneys in preparing for closings, including gathering necessary documentation.
- Maintained and organized case files, ensuring all documents are up-to-date and accessible.
- Communicate under the direction of the attorneys with clients and other parties to facilitate transactions.
- Provide exceptional administrative and client service support to attorneys.
- Manage calendars and schedule meetings.
- Maintain client relationships and ensure high levels of client satisfaction.
- Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
- New Business Intake.
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
- Respond to requests in a professional manner.
Required Skills/Abilities:
- Experience working with multiple attorneys is required.
- Ability to work efficiently and effectively under pressure and time constraints.
- Ability to effectively balance multiple assignments and workflow from various attorneys.
- Ability to multitask and handle multiple responsibilities and high volume is crucial.
- Strong attention to detail, initiative, and follow-through required.
- Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
- Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word (including proficient with track changes), Excel, and experience working with law firm case management and billing software required.
- Experience with document management including the ability to redline documents
- Knowledge of iManage, SmartTime, and Aderant.
- Strong attention to detail, essential for accurately drafting and reviewing legal documents.
- Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process.
- Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys.
- Preferred skills, such as familiarity with law firm software, enhance transaction management efficiency and contribute to a smoother workflow.
- Physical attendance in office 5 days per week.
Education and Experience:
- At least 5+ years of experience as a legal assistant, preferably in real estate law.
- Must have bachelor’s degree or comparable experience.
- Proficiency in document management and document preparation.
- Experience with law firm software and transaction management systems.
Interested candidates please send your resume in Word format to Jaci@toplawjobs.com today!