My client is looking for a complex commercial litigation legal assistant for their West Palm Beach office.
They are adding another experienced legal administrative assistant to their team.
Responsibilities include
Prioritizing tasks, managing multiple projects, and
effectively communicating in a courteous and professional manner with clients, attorneys, staff, the
judiciary, and peers.
Must possess a thorough understanding of practice-specific administrative processes and procedures, information technology systems, research tools, and aN
understanding of the clients, matters.
Prepare and draft legal documents such as briefs, motions, complaints, pleadings,subpoenas, affidavits, and summonses, and format documents as appropriate for each court.
Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
Coordinate multi-document filings in Circuit, State, and Federal courts, including e-filing.
Establish and maintain paper and electronic files in compliance with firm policies
Scheduling, dictation, calendaring, transcribe, calendaring, time entry, and billing.
Assist with trial preparation
Creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining the trial calendar
Requirements
• Experience tracking firm, attorney, and client expenses and using application software to process reimbursement and payments.
• Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, and calendaring billing due dates.
• Schedule client appointments in coordination with the attorney.
• Managing electronic and paper case files.
• Handling incoming and outgoing mail and other correspondence.
• A strong attention to detail, professional, and positive attitude.
• Outstanding interpersonal and customer service skills.
• Great organizational skills
• Exceptional verbal and written communication skills.
• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
• Strong analytical and problem-solving skills.
• Ability to work independently.
• Full proficiency with advanced, multifunction word processing software including Microsoft
Office Suites (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
• Experience working with multiple attorneys.
• Strong attention to detail, initiative, and follow-through required.
• Experience in iManage and Coyote is a plus.
High School Diploma or equivalent experience
Minimum five (5) years of experience in a legal environment or law firm.
Notary for the State of Florida required.
Competitive salary ($70K) and excellent benefits.
Please submit resume in Word with and salary requirements to SherryZ@TopLawJobs.com
REF 15651
#ZR