Office Services Coordinator
Temporary Assignment | Miami, Florida
Full-Time | On-Site | Immediate Start
A prestigious law firm in Miami is seeking a professional and service-oriented Office Services Coordinator to join its team on a temporary basis. This is an excellent opportunity for someone who enjoys a hands-on role supporting the day-to-day operations of a busy office environment.
The ideal candidate is organized, proactive, customer-service driven, and comfortable working with attorneys, staff, clients, vendors, and visitors in a professional setting.
Responsibilities
Office & Mail Services
- Coordinate all incoming and outgoing mail, packages, courier deliveries, and shipping services
- Sort, distribute, collect, and process mail accurately and efficiently
- Maintain inventory levels for office, kitchen, and conference room supplies
- Organize and maintain copy rooms, file rooms, kitchens, and other shared office areas
Conference Room & Meeting Support
- Set up and break down conference rooms for meetings and events
- Coordinate catering deliveries and meeting support services
- Ensure conference rooms are fully stocked, clean, and ready for use at all times
- Assist with video conferencing and audio/visual meeting set-up as needed
Copy, Print & Administrative Support
- Handle high-volume copying, printing, scanning, and document production requests
- Assist with general clerical and administrative projects as assigned
- Provide support to various departments to ensure smooth office operations
Reception & Client Service Support
- Provide back-up coverage for the front desk reception area
- Greet clients and visitors in a professional and welcoming manner
- Answer and direct incoming calls as needed
- Deliver exceptional customer service to attorneys, staff, and guests
Qualifications
- High school diploma or equivalent
- Prior law firm, corporate, or professional office experience preferred
- Strong customer service and communication skills
- Experience working with office equipment including copiers, scanners, and multi-function devices
- Proficiency with Microsoft Office applications
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Team-oriented with a positive, professional attitude
Physical Requirements
- Ability to lift, carry, push, and move office supplies, equipment, and packages weighing up to 50 pounds
- Ability to move throughout the office frequently during the workday
- Comfortable performing tasks that require standing, walking, bending, and lifting
Please contact Karen Morrick with Legal Search Solutions at Karen@TopLawJobs.com
Job 16724