Receptionist – Temporary – August 21 – 29th – West Palm Beach
JOB SUMMARY
Responsible for providing support to the firm by managing the front desk reception area including greeting clients, potential clients, guests, vendors, and employees as well as operate the multi-line phone system.
RESPONSIBILITIES, DUTIES & ESSENTIAL FUNCTIONS
- Answers the multi-line telephone, obtain pertinent information and transfer calls via RingCentral (training provided)
- Receives, reviews, and sends incoming and outgoing facsimiles
- Manages conference room calendar by making reservations in the system and organizing where meetings will take place
- Reports to management on internet lead calls
OTHER DUTIES
- Inputs all new client call information into excel spreadsheet
- Inputs all Paid Time Off dates, late arrival and early leaving schedule, and holiday dates into the firm’s Outlook calendar for all staff
- Assembles client gift bags for closing cases
- Gathers information about employee phone numbers, birthdates, work anniversaries and holiday dates for SharePoint
- Scans all incoming mail for each legal assistant
- Performs other duties as assigned
POSITION REQUIREMENTS
- High school diploma or equivalent combination of education, training and experience from which comparable knowledge is required
- Requires 1-2 years of related experience answering phones and general customer service experience
- Experience with Outlook, Excel, and Word are required
- Excellent interpersonal and communication skills as well as a professional demeanor are required
- Experience with ATO/Client File knowledge and multi-line phone system is preferred
For immediate consideration, please contact Karen Morrick with Legal Search Solutions at Karen@TopLawJobs.com
Job 15936
Legal Search Solutions is a specialized staffing firm that focuses on the legal industry.
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